Event Checklist

The following guidelines are designed to help you promote and organize a successful outing for Frank Erwin Center events. Although it may look like a major undertaking, it is very simple to coordinate.

The information contained in this how-to guide is meant to provide direction. Please feel free to adapt and customize these suggestions to fit your situation and organizational structure.

* Get the word out - Once you receive information about a group discounted event, distribute the information as soon as possible in your weekly correspondence with your group or organization. "Plant the seed" with basic details such as date, time, event or opponent, and ticket price information. Get people thinking and talking about the event.

* Poster - Upon request, you will be provided with posters & fliers for select events to help promote the event.

* Taking Orders For Your Tickets - Instruct your members to contact you with the number of tickets and ticket price they wish to purchase along with payment. Checks should be made out to your company/organization. Keep a record of who purchases tickets, number of tickets, etc.

* Purchasing A Block Of Tickets - After tallying your ticket numbers, call (512)232-4343 or email the Group Sales Department to purchase the tickets. Ticket purchases must be made no later than 7 days prior to the event. Make one payment for your entire group by VISA, Mastercard, Discover, American Express, cash, or check made payable to "The University of Texas". All payments made in person at the Frank Erwin Center need to be scheduled by appointment in advance.

* Ticket Distribution - Ticket Distribution is the final step. Distribute the tickets to those who purchased them and then get ready to enjoy a great outing. Seating charts are available here.

* Buy Tickets Online - Our group sales department can now provide you with your own link into our online ticketing system.  It will allow you and the rest of your group the opportunity to buy tickets directly!  All you have to do is get the word out, but then let our system do the rest.   Your members can even print their tickets at home using our print-at-home feature.  Call (512) 232-4343 for more details.

* Have Fun!!

All information subject to change. Offers subject to availability.

Frank Erwin Center
1701 Red River
Austin, TX 78701

(512) 471-7744
FAX (512) 471-9652

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comments@erwin.utexas.edu